Most users today are exposed to browsers on various platforms. Since the system operates on a similar platform with a responsive web interface, the functions become very familiar and easy to use and understand. With truly responsive features, end user can access the auraDOCS from any modern devices such as smart phones, tabs, smart tv and surface hub.

Familiar multi-browser, responsive web interface Localization Low cost solution Easy Administration and monitoring Simply and easy to use Cloud ready architecture

One of the key success factors for any system is to ensure that the development takes into consideration the local requirements and sensitivities of that country. The system therefore incorporates localization across all spheres, including at the time of conceptual design where the real local use cases have been considered. Thereby this solution document itself includes such local needs that are quite likely to the part of the final requirements that the client may need, although many of them have not yet been specified. By ensuring it at this stage, there expects to be an overall efficiency in the project implementation timelines. Since the delivery is a very challenging one, this approach can have a very positive effect during implementation. As required, the system needs to incorporate and facilitate the localization of all 3 official languages of Sri Lanka. Accordingly, the system supports localization through 3 aspects:

● Interface localization

● Input localization

● Supporting material localization

In the past, document management was a challenge most often tackled by larger organizations due to the sheer volume of documents they were required to manage. Document Management Software was also priced to fit larger organizations’ budgets. Smaller organizations and teams are however increasingly requiring better control of their document lifecycle. Global compliance requirements, geographically dispersed teams and a desire to more effectively manage knowledge, are all challenges faced by large and small organizations alike. As a result, the Document Management Software you choose needs to fit your organization’s goals, culture, technology capabilities, and budget.

Fully controlled administration interface support for the easy configuration of the system to suite for your organizational requirements. System administrators can control various functions of the system and also set various parameters for individual services. These parameters are controllable to ensure a high quality and accuracy of the process while not affecting the core architecture of the system.Based on the current features envisaged in the system, most of the critical functions can be controlled through the administrator

Document Management is the control of an organization’s documents. Historically we used files and filing cabinets to store paper documents. With auraDOCS, paper as well as electronic documents can be filed and retrieved in seconds, saving time and money and creating tremendous efficiencies. The strong security features make auraDOCS documents safer than in a lockable filing cabinet.

Workflows are handled as a wizard based system. The users will be guided strictly through a defined process and deviations will warrant a restart of the overall process. This method is critical to ensure the integrity of the information captured and to ensure that no confusion or duplication of information across process flow.

Dashboard provide at-a-glance views of KPIs relevant to a particular objective or business process . Further, it support for the basic system navigation, quick search, notifications and access last accessed document.

Share multiple documents with other using auraDOCS email feature. It let you to select many documents and email to multiple user based on the access policies of the document.

User can forward the important email to the specific email address belong to the system. auraDOCS email fetching backend server will fetch those document and create a copy of that email including attachment to the user backlog folder. Respective user can see the same email that has been forward to the auraDOCS in normal document viewer.

Discussed about the document, real time chatting and quick approval among the active users are few few set of the feature among the collaboration power of the auraDOCS.

Keep your idea, comment and thought as an colored sticky note attached to the relevant document. auraDOCS will let others to see those notes and also help to search specific document by using the sticky notes.

A REST or Web services API layer offers a decoupled interface to data and/or functionality of one or more applications. It provides a common, language-agnostic way of interacting with an application. This will enabled the system integration with any other third party application with predefined authorization.

Most popular database systems can be connected to synchronize data from other systems. This is a onetime administration that can significantly ease indexing and consistency of data. Creates a seamless integration of multiple systems in an organization.

auraDOCS can be integrate with existing SSO (Single Sign On) server, where cooperate user can enjoy with existing authentication mechanism for the auraDOCS access. auraDOCS support fors OpenID, SAML2 and Kerberos KDC. Further auraDOCS can integrates with enterprise identity systems including LDAP and Microsoft Active Directory

Web push notifications are messages that come from a web application. You get them on your desktop or device even when the auraDOCS is not open in your browser. It could be unauthorized document access alert, workflow stage confirmation notification, chat notification and so on.

auraDOCS sms gateway letting to deliver the notification to the mobile device in SMS format. This will let both smart and non smart mobile user be collaborate with auraDOCS system. Email and push notification also can be used to get the notification, approval event, and collaborate massages in each format.

Object level security metrics let admin to defined the access control for each user/department/group.

Area masking can use to blackout the certain area of the document from the viewer. Document watermark will help to protect the document by taking the screenshots and pictures in view mode. Unique code watermark feature will help to identify the leaked document traceability. Admin can trace the leaked document by providing the unique code in the document. It will show the user who accesses the document along with time, machine, and network ip and so on. auraDOCS can integrate with blockchain system to prevent document vulnerability.

Document are encrypted before storing in to the repository to prevent database/server data leakage.

Documents can digitally signed with auraDOCS system. Core security feature will ensure the distribution of the digitally signed document.

auraDOCS support comprehensive searching facility including text free search, advanced search, tag and keyword search, advanced queries, drilled down search based on the user defined field and also user can save their search queries for future references. auraDOCS advance search use solr based lucene indexing server to enhance the search facility to the end user. It comes with advance query parser where user can defined the search login in the same search box.

Document tagging is a helpful feature to create the continuous navigation among the related documents. Selected document can be tagged as bookmarked in user level, where you can easily access the bookmarked document from his/her dashboard.

User can have his/her own logical folder structure for easy navigation. User experience will be same as windows explorer/ Mac Finder/OS X Viewer.

The auraDOCS document viewer has a capability of viewing most of the document types including but not limited to the office documents such as excel, world, power point etc, large number of image formats such as jpg, tiff, png, gif etc, most of the common video format such as mp4, mpg,avi,flv etc, most of the common audio format such as mp3, wav, m3v etc.

●Scaling Up (vertical scaling) is the ability to increase the capacity of existing hardware or software by adding resources like increasing the number CPUs or adding faster CPUs or adding RAM, Storage, etc.

● Scaling Out (horizontal scaling) increases the number of connect hardware or software entities, such as servers, so that they work as a single logical unit to afford the ability to scale wider to deal with traffic.

● RESTful online file storage support does not leverage as much bandwidth, which makes it a better fit for use over a wide area network and internet and for the storage and access of large amounts of data. As such the system supports big data storage architectures such as Hadoop, H-Base, Couchbase, etc.

● Web based application software reside on a server rather than being installed on the desktop system and is accessed over a network through the web browser. Among the advantages of such a solution is the ability to access it from any operating system.

● Web services are available to facilitate interoperability and accessibility for other platforms that need to collaborate with the system. This facilitates the long-term use and growth of the system as and when demand for services increase.

Real time performance and service monitoring feature will help to system administrator to do the remove troubleshooting of the server.

● Multi-layered software architecture is part of the core design of the solution and therefore enables ability to manipulate one or several layers’ implementation with minimum effort and side effects. This becomes a key feature in facilitating scalability and performance enhancements to the system.

● Distributed computing is supported by the system to increase the potential for parallel execution on CPUs, thereby accessing distributed systems to minimize latency and avoid bottlenecks. The system fully supports distributed architecture to benefit from their performance features.

● Internal load balancing is used to arrange availability so that all systems have the ability to send requests without waiting for one request to complete. This is through time sharing and is an important part of multi user systems.

● Configuration optimization would be done using several frameworks such as Apache Storm, Spark, Hadoop like in other big data systems. Each of these frameworks exposes configuration parameters that considerably influence the performance of such applications. All those parameters are therefore available to optimize the performance of the application.

● Caching strategy, by which the application uses methods to determine which data is stored in high speed memory which is progressively faster storage. This reduces access time and avoids repeated computation.

  ● Validation checks and rules on data captured ensures that the accurate data within given parameters is input.

  ● Wizard based workflow to ensure that all  functions are followed in the required sequence

  ● Support for multi-language interface for staff to use the most familiar language of their choice

● Live view of indexing Statistics on the home page related to accuracy, performance and ranking for each staff make them competitive and efficient through the indexing process. Please refer to Diagram 3.4-A above.

● Single web interface for entire workflow minimizes their engagement and ensures ease of use with similar look and feel through all functions.

Multi-layered software architecture is part of the core design of the solution and therefore enables ability to manipulate one or several layers’ implementation with minimum effort and side effects. This becomes a key feature in facilitating scalability and performance enhancements to the system.

Distributed computing is supported by the system to increase the potential for parallel execution on CPUs, thereby accessing distributed systems to minimize latency and avoid bottlenecks. The system fully supports distributed architecture to benefit from their performance features.

Internal load balancing is used to arrange availability so that all systems have the ability to send requests without waiting for one request to complete. This is through time sharing and is an important part of multi user systems.

Configuration optimization would be done using several frameworks such as Apache Storm, Spark, Hadoop like in other big data systems. Each of these frameworks exposes configuration parameters that considerably influence the performance of such applications. All those parameters are therefore available to optimize the performance of the application.

Caching strategy, by which the application uses methods to determine which data is stored in high speed memory which is progressively faster storage. This reduces access time and avoids repeated computation.

Validation checks and rules on data captured ensures that the accurate data within given parameters is input.

Wizard based workflow to ensure that all functions are followed in the required sequence

Support for multi-language interface for staff to use the most familiar language of their choice

Live view of indexing Statistics on the home page related to accuracy, performance and ranking for each staff make them competitive and efficient through the indexing process. Please refer to Diagram 3.4-A above.

Single web interface for entire workflow minimizes their engagement and ensures ease of use with similar look and feel through all functions.